How to Insert Videos in a Microsoft Word Document
Wondering how to insert an online or offline video into your Word document? Well, it’s quite easy to do this. Instead of cluttering your document with long URLs, you can embed a video in your Word document. This way you can play the video without leaving your document.
Whether you want to insert an online video from a popular video streaming platform or add one from your computer, we’ll walk you through the steps. So, let’s get straight to the point.
How to insert an online video into Microsoft Word
Microsoft Word for desktop lets you insert videos from Vimeo, YouTube, and SlideShare. Here are the steps you can follow.
Step 1: Open your favorite web browser and go to the website like YouTube hosting the video.
Step 2: Copy the URL of the video from the address bar above.
Step 3: Next, open your Word document. Then click the Insert menu at the top.
Step 4: Click the Online Videos option on the toolbar.
Step 5: Paste the video URL into the text box and click Paste.
After that, you will see the video thumbnail with the play button. You can click the Play button to watch the video. As the video plays directly from the website, you will need an active internet connection to watch it.
How to Insert an Offline Video in Microsoft Word
You can also insert the offline videos or the ones on your computer. However, the only catch is that the video will only play if the document is only viewed on the computer. Other people won’t see the video if you share the Word document with them.
To insert offline videos in Microsoft Word, you need to enable the Developer tab in Microsoft Word. Here’s how you can do it.
Step 1: Open Microsoft Word and click the File menu in the top left.
Step 2: Click Options in the bottom left.
Step 3: Go to the Customize the Ribbon tab. Under Main Tabs, check the Developer box. Then click OK to save the changes.
After enabling the Developer tab, you can add offline videos to your Word documents by following the steps below.
Step 1: Open the Word document you want to insert the video into. Click the Developer tab at the top.
Step 2: Click the Legacy Tools icon.
Step 3: Under ActiveX Controls, click the More Controls icon.
Step 4: In the More Controls window, scroll down to select Windows Media Player from the list. Then click OK.
Step 5: A Windows Media Player window should appear in your Word document. Right-click on it and choose Properties.
Step 6: In the Properties window, click the three-dot icon next to the custom field.
Step 7: On the General tab, click the Browse button and locate the video file on your PC. Then click OK.
Step 8: Go to the Developer tab again and click on Theme Mode to turn it off. Your video will start playing immediately. You can then use the media player controls to play, pause, and skip forward or backward as you wish.
You can use the above steps to insert offline video into Microsoft Excel or PowerPoint as well.
How to insert an online video into Word Online
It is possible to insert online videos using Word Online. Word Online currently supports embedding content from many popular platforms, including YouTube, Microsoft Stream, Vimeo, and TED Talks.
To insert an online video into Word Online:
Step 1: In your web browser, navigate to the video you want to insert and copy its URL from the address bar.
Step 2: Visit Microsoft Word for the web and sign in to your account.
Step 3: Open the document where you want to add the video. Click the Insert menu at the top, then click Online Video.
Step 4: Paste the video URL you copied earlier and click the Paste button.
Alternatively, you can paste the video URL directly into your document and click the View As menu to select Embedded Content.
After inserting the video, you can play it or resize and move the video thumbnail as needed.
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Inserting images and videos into your Word document is a great way to make it more engaging. Microsoft Word makes it easy to add online and offline videos to your documents. Similar, Insert an audio file into your Word document is just as easy.