How to Archive Outlook Emails

Microsoft Outlook logo.

By archiving emails, you can remove unimportant messages from your inbox. You can archive both single and multiple emails in the desktop, web, and mobile versions of Microsoft Outlook. We’ll show you how.

Note that archiving an email does not delete the email. Your email will be moved to a special archive folder. Later you can dearchive the email to bring it back to your inbox as we will explain below.

TIED TOGETHER: The best way to organize your e-mails: just archive them

Archive Outlook emails to desktop

To move the non-essential emails from your inbox to the archive folder, start by launching the Outlook app on your computer.

In the Outlook inbox, find and select the emails you want to archive. To select more than one email, hold down the Ctrl key on your keyboard and then click the emails.

Select emails in Outlook for desktop.

After selecting the emails, select “Archive” at the top of the Outlook Home tab.

Choose "archive" above.

Outlook will immediately move your selected emails to the Archive folder and you are done.

If you want to view all your archived emails, click on “Archive” in the folder list on the left. All your archived emails are displayed in the right pane.

Choose "archive" to view archived emails.

To dearchive an email (move the email back to the inbox), right-click that email in the Archive folder and select Move > Inbox.

Select Move > Inbox from the menu.” width=”650″ height=”315″ src=”/pagespeed_static/1.JiBnMqyl6S.gif” onload=”pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);” onerror=”this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);”/></p>
<p>And so you can focus on your important emails while keeping all other emails out of sight.  Enjoy!</p>
<p><strong>TIED TOGETHER:</strong> <strong><em>Use the built-in Sweep feature in Outlook Online to delete unwanted emails</em></strong></p>
<h2 role=Move Outlook emails to archive on the web

To declutter your inbox on the web, start by launching your favorite web browser on your computer and opening Outlook for the web. Sign in to your account on the website if you haven’t already.

On the main Outlook screen, select the emails you want to archive. To select multiple emails, click the round icon next to each email.

Select emails in Outlook for the web.

After selecting the emails, select “Archive” from the Outlook menu bar at the top.

Your selected emails will be archived. If you want to undo your action at this point, click Undo on the notification that appears at the bottom of your screen.

Choose "Cancel."

You can view all your archived emails by selecting the “Archive” folder in the Outlook folder list on the left.

open that "archive" folder on the left.

If you want to move (unarchive) an email back to your inbox, select that email and choose Move to > Inbox at the top.

Select Move to > Inbox.” width=”650″ height=”257″ src=”/pagespeed_static/1.JiBnMqyl6S.gif” onload=”pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);” onerror=”this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);”/></p>
<p>Here’s how to play around with Outlook’s archive feature to better manage your email.</p>
<p><strong>TIED TOGETHER:</strong> <strong><em>How to better manage emails in Outlook with Quick Steps and Rules</em></strong></p>
<h2 role=Send Outlook emails for archiving on mobile devices

If you’re using a smartphone, first launch the Outlook app on your phone.

In the app, tap and hold the email you want to archive. To add multiple emails to your selection, tap them in the list.

After selecting the emails, tap the “Archive” icon (it’s to the left of the three dots) in the upper-right corner of Outlook.

Your selected emails are now archived. To quickly get them back to your inbox, tap “Undo” on the message that opens at the bottom of your phone’s screen.

Choose "Cancel."

You can see all your archived emails by tapping your profile icon in the top left corner and selecting the “Archive” folder.

Tap the "archive" folder.

Dearchiving emails is also easy. To do this, select your emails, tap the three dots in the top right corner and select “Move to Folder”.

Choose "Move to folder" in the menu.

Select your inbox or another folder to move your archived emails.

Choose the destination folder.

And you’re done.

Archiving is a great way to clean up your inbox without deleting emails, so use it to separate finished and unwanted emails in your account.

Did you know Outlook can automatically archive your emails if you want?

TIED TOGETHER: What is AutoArchive in Outlook and how does it work?

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